People Operations Specialist – Grantham University

Position: People Operations Specialist
Department: Human Resources
Reports To: Director, People Operations
Location: Lenexa, KS
Position Type: Full-Time Regular
FLSA Status: Exempt
Salary Band: 12

Position Description

This position supports the delivery of people services to the University in multiple ways. The People Operations Specialist supports effective process execution, day-to-day operations, data reporting and compliance. This position is also responsible for HRIS administration, LinkedIn Learning and FMLA/Leaves/ADA. The People Operations Specialist provides effective people practices and exceptional experiences across the University.

Key Job Responsibilities:

  • Administers and maintains HRIS data, workflows, and system configuration. Ensures system configurations perform accurately and determines actions required to resolve current or potential problems in the areas of HRIS and report generation. Assists in the development of reports for ongoing University needs. Responsible for the integrity of the data in the HRIS system.
  • Facilitates FMLA/Leaves/ADA process.
  • Ensures regulatory compliance and completes required reports, audits and filings.
  • Supports HR processes including recruiting, new hire, departures, status changes.
  • Formulate project plans, assist in the definition of programs and lead, or participate in their roll-out
  • Maintain job description database and assist with placement of new jobs in salary grid
  • Research and participate in the development of new and/or revised policies and programs. Stay abreast of HR best practices, industry standards, federal and state laws
  • Payroll and Benefits back up/support
  • Maintains professional development and training database
  • Execute Exit/Stay Interviews with employees and maintain reporting
  • Orchestrate employee communication plans and develop communication materials
  • Support a fast paced environment
  • Communicate well and build positive relationships across University
  • Maintain confidentiality of records and information.
  • Other duties as assigned

Education/Work Experience Requirements and Desired Skills:

  • Bachelor’s Degree in Business, Human Resources Management or other relevant degree required
  • Human Resources Certification preferred (e.g. PHR, SPHR, SHRM-CP)
  • 2-4 years Human Resources experience including proficient knowledge of HR operations is required.
  • HRIS and Payroll, timekeeping system software experience required. Ultipro experience preferred.
  • Strong organizational, time management, and analytical skills
  • Financial acumen and strong attention to detail is required
  • Able to achieve results with little or no supervision
  • Intermediate knowledge of Microsoft Word and Excel
  • Able to effectively communicate orally (in person and by telephone) and in writing.
  • Able to multi-task, yet maintain close attention to detail and timeliness of work production.
  • Able to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, vendors, and members of the general public)
    • Language Skills: Able to read, analyze, and interpret common documents. Able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Able to write policies, procedures, documents, training courses and curriculum that conform to prescribed style and format. Able to
      effectively present information to administrators, faculty, staff, public groups, and/or the Board of Directors. Able to put together and present report findings to appropriate level of management.
    • Mathematical Skill: Able to work with mathematical concepts. Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
    • Reasoning Ability: Able to define problems, collect data, establish facts, and draw valid conclusions.
    • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      • Extensively required to use hand to finger, handle, or feel (including the use of computer keyboards) and talk or hear (including the use of a telephone and computer).
      • Extensively required to walk, stand, and make presentations
      • This position may involve sitting at a desk for extended periods of time
      • This position may require travel. Therefore, a valid drivers’ license and good driving record are required
      • Specific vision abilities include: close vision and distance vision
        Grantham will seek to reasonably accommodate qualified individuals with a disability. Such reasonable accommodation may take the form of making existing facilities readily accessible to or usable by individuals with a disability, restructuring jobs, modifying schedules, acquiring or modifying equipment, adjusting training materials, adjusting employment policies, and the like.

Core Competencies:

  • Integrity – operates within the highest ethical standards and integrity in all aspects of the position
  • Motivated/Results Oriented – fantastic record of personal drive and the determination to succeed
  • Mission Oriented – passionate about helping others; ownership spirit with a competitive disciplined execution for results
  • Listening Skills – must be an active listener to insure client needs are fully understood and met
  • Influence – skilled at directing and motivating others towards personal, academic and professional success.

How to Apply:

Click here to apply for this position.

Grantham University is an EOE m/f/v/d
Accredited by The Distance Education Accrediting Commission (DEAC)