POSITION SUMMARY
Ingrams.com is the online presence for Ingram’s Media and Ingram’s Magazine, the leading business publication in Missouri and Kansas for 50 years. No other publication, broadcast outlet or Internet medium works harder to cover business, industry and economic development trends throughout the bi-state region. Ingrams.com is the regional business community’s gateway to news, features and business statistics relevant to every one of the seven diverse regions in each state, coupled with individual Destination Missouri and Destination Kansas
Our office manager of 28 years is retiring and we need to hire his replacement.
OFFICE MANAGER
Reporting directly to President/Publisher, the Office Manager will oversee and manage the administrative and financial responsibilities associated with Ingram’s Magazine and Show-Me Publishing, Inc. The Office Manager should be able to work efficiently and effectively with little daily supervision and in accordance with GAAP (Generally Acceptable Accounting Principles) and in compliance with all laws, regulatory requirements and generally accepted standards and best practices applicable to the organization to minimize any potential risk to the organization. Must be organized, detail oriented, proficient with database management and able to meet deadlines.
RESPONSIBILITIES INCLUDE
• Overseeing all phases of Accounts Payable and Receivable, including timely and accurate invoice and check preparation and mailing, entering billing information into QuickBooks database and producing financial reports and analyses as required, liaising with vendors and donors regarding billings and collections, preparing and distributing year end 1099 and W2s, submitting bi-monthly payroll reports, reconciling monthly bank statements, and general banking. • Responsible for overseeing, tracking, packaging, and distributing magazine inventory and sales; • Miscellaneous on-going front-office administrative tasks such as electronic file maintenance, answering the telephone, monitoring mail, assisting with correspondence and mailings, and general problem solving. • Providing administrative support in event planning, and outreach.
MINIMUM QUALIFICATIONS
A successful candidate must possess 2-4 years college in accounting, business administration or a related course, plus at least 1-3 years professional experience in bookkeeping with strong references (references will be checked). • Demonstrates integrity and ability to act in a truthful manner, to present accurate and appropriate information and to exercise excellent judgment in regard to confidential information. • Must be proficient in QuickBooks, MS Word, Excel and overall database management. • Shows initiative, strong organizational skills, and attention to detail. • Excellent interpersonal skills and the ability to work independently and as part of a team. • Willingness to be flexible and to work on administrative tasks in addition to financial tasks.
PREFERRED REQUIREMENTS
Bachelor’s degree in a related field. • 1-3 years office management experience. • Familiarity using computers and programs and ability to troubleshoot.
PHYSICAL DEMANDS
Must be physically able to access all work areas and perform all tasks and services required to fully perform the requirements of the job. • Personal transportation required. • Must be able to lift 40lbs comfortably and safely (e.g., books and merchandise). • Requires working under some pressure: meeting deadlines, handling schedules, establishing and maintaining cooperative and productive work relationships, members of the community, and partners in a tactful and courteous manner in a variety of situations. • Availability to work additional hours on weekends when magazine is being delivered to insure it is mailed by postmaster . We really try to keep work hours with in the Monday – Friday office week. But sometimes the magazines are delivered on Saturday and we have to make sure the magazine and the editorial and advertiser copies are dropped in mail that day.
Please send resumes and cover letter to msweeney@ingrams.com.
